[1. Acquire materials, provide services]
[2. Manage Overseas Acquisitions plans]
[3. Tibetan mateirals]
[4. Electronic iniatives]
[5. Professional and new skills]
[6. Updates and search engine]
Report of the Librarian for Anthropology and Religious Studies
June 1999 - May 31, 2000
1. Continue to develop, strengthen and evaluate service (collections, bibliographic instruction, reference and information) to University customers, as the Librarian to the Anthropology Department and Co-Librarian to the Religious Studies Department and as Selector for the South Asian history program, and the Arabic, Persian, Hindi, Urdu, and Sanskrit language programs, in order to meet their teaching and research needs. Specifically, 1) ensure that materials needed for teaching and research are acquired in a timely fashion; 2) faculty and students are kept informed of new Library initiatives via individual contact, email announcements, and updated Web pages of selective scholarly resources, 3) bibliographic instruction is offered and provided when requested, and 4) my two coordinators are regularly informed of issues concerning my departments and programs, materials budgets and stewarded funds, and review of serials subscriptions.
Report. **Responded quickly to requests for new print, film, or CD-ROM titles, whether from email, checked catalogs lists, or personal contact; ordered additional copies of titles when more than 2 or 3 holds were placed on them, so as to ensure needed teaching and research materials were acquired in a timely fashion. These requests came from graduate students and faculty in the Anthropology, Religious Studies, History, and Asian and Middle East Languages and Cultures (AMELC) departments. One film was acquired for a summer Anthropology class. A microfilm is being acquired for Religious Studies graduate students. As requested by faculty, updated CD-ROMs of the Asian Input Project of Buddhist texts were acquired for the Religious Studies and language research. From visiting history professor Mushirul Hasan’s requests, several titles on South Asia history, its partition, and its constitution were acquired for Spring history classes. Joined with George Crafts and Ming Lung in order to purchase several costly Japanese Buddhism titles which Paul Groner requested for his and his students’ research. Anthropology professor H. L. Seneviratne, thanks me for my bibliographic assistance to him for his book, The Work of Kings, The New Buddhism in Sri Lanka (1999).
**Informed students and faculty of new library resources, databases, and services through email to departments or on updated Web pages. Joined with Linda Lester to evaluate, discuss, and eventually acquire the Web version of the Human Resources Area Files (HRAF). Notified the Anthropology researchers and others that this requested resource was now available. In addition, with Anne Benham in the Periodicals Room, drafted and rewrote and developed indexes in a Guide for the Microfilm content of the HRAF, and made that guide and those indexes available on the web. With Melinda Baumann, helped Anthropology professor Charles Kaut configure his computer with a proxy server so that he could take advantage to dial-in for this HRAF resource.
** Met individually with students and faculty to discuss their interests, class, and research needs; and develop strategies to find and write up bibliographies of specific topics; held individual mini-sessions on how best to search the Web and access and use the library resources. Met with new AMEL Hindi instructor, Chriti Merrill, to discover her interests and give her a tour of the library and introduce her to online library resources. Assisted Anthropology professor Handler in searching the web and in using HRAF in a one-on-one session. Helped Anthropology professor Damon develop a bibliography and discover titles about Catholic missions in the Pacific area. Met especially with history professor Mushirul Hasan and political science professor Zoya Hasan, as well as holding a mini-session with professor Harold Gould in finding and looking at data on India’s recent elections. Besides rush ordering a book for M. Hasan’s classes, placed the full-text of his introductory essay on the web for his student’s access.
**Provided electronic and bibliographic instruction. During the Fall semester, instructed new Anthropology graduate students in a bibliographic session; assisted George Crafts in 2 sessions for new Religious Studies graduate students, as well as sessions on introducing the library to Anthropology undergraduates; and gave sessions for two specific Anthropology classes, one on science and technology and the other on Native American women. In the Spring, helped Scott Silet and Melinda Baumann give 3 sessions for an Anthropology class on race.
** Met with my two coordinators and with other librarians as needed to discuss and inform them about issues concerning my departments, programs, material budgets, and library services and priorities.
**Discussed a separate reading room area for Asian researchers when meeting with faculty who proposed a need for such an reading room, especially in connection with the anticipated donation of the Buddhist library of a retiring Harvard professor. With other librarians proposed to plan that a portion of the present Special Collections reading areas be used for the "Asian reading room" within Alderman Library, after the Special Collections move to a newly constructed location in a few years.
**Began to review serials subscriptions for possible serials cancellations, but became unnecessary this year.
**Updated web pages for my departments and programs, and added web pages when providing electronic instruction for Anthropology classes and groups. Updated library-wide web pages listing subject selectors, interdisciplinary librarians, and selectors’ tools and links.
2. Manage the Library of Congress Overseas Acquisitions plans so that: 1) relevant selectors will review materials and select titles, as well as make suggestions of profile revision; and that Library of Congress bills are paid by the end of October, 2) my staff will receive training and develop the skills to process these materials and serve library customers; 3) materials will be reviewed and re-located or deselected to improve access and the quality of the collection.
Report. **Continued the review of Cairo titles for selection with Middle East studies faculty and other librarians, as Library Assistant N. Mahmud listed selected titles in VIRGO for customers’ information. Met with Gary Treadway and Karen Marshall to decide how to pay for the Cairo monographs, in combination of reducing the number of titles selected and to unsubscribe to some serials titles which were determined for cancellation after a review process by faculty and selectors. Other Library of Congress bills were paid by October. Review and selection of South Asia materials continued as a regular process; after revision and reduction of the South Asia profile two years ago, almost 90% of these titles are now appropriate for adding to the library as they match teaching programs and research interests.
3. Help coordinate the move of Tibetan materials from the basement to stacks and other locations, to improve access to these materials. Compete the working with Tibetan library staff to review and inventory materials in the Tibetan Room, so that reference and other Tibetan materials will be properly catalogued and shelved, making items easy to locate for Tibetan researchers.
Report. **Helped establish shelving, the enclosure, and its security for a first floor cage, and supervised the move of Tibetan materials from the basement. Faculty and students have expressed great satisfaction with the new location and arrangement.
**Middle East and Tibetan staff received further training with new computers and a completely reconfigured work area. During the year, worked with C. Frieden to re-arrange the space, set up shelves and desk space, so that now this work area provides for shelving of Tibetan reference and high-use resources, as well as new work areas for each library assistant.
**Tibetan library staff reviewed, inventoried, and properly cataloged and shelved materials for the easy access of researchers. Circulation polices were revised and developed so as to provide researchers greatest access to the Tibetan collection. From the inventory, a list of probable missing titles, though still listed in VIRGO, was developed for future reference.
4.Become more involvement with electronic initiatives, so that 1) the library's goal to digitize and add materials to the collection are furthered, and 2) electronics resources and services for customers are publicized and improved. Work with the IndiaMap database to learn its capabilities and be able to instruct others in its use. Discuss with other librarians involved with digital services the issues, processes, and how to establish and promote an Alter Service, so that library customers may be notified when materials of their subject interests are added to the library.
Report. **Became more involved with electronic initiatives by proposing and discussing several programs, such as an Alert service which may become part of a "My Library" customer virtual area, scholarly online pre-print and print self-archiving of articles, and the digitization of the "Essays in History" journal. International digital organizations (such as the Digital Library Federation) are providing tools for self-archiving of scholarly materials. The Mellon grant may provide funds for the "Essays in History" journal online.
**Worked with our IndiaMap database, and investigated other similar products, with the possibility of eventually establishing a nationally shared set of databases. At the library openhouse, with my encouragement, one attendee had Mike Furlough show him the IndiaMap database.
**Two digital library groups selected me to join their discussions in April 2000; my participation will continue into the next year: 1) the library group to oversee faculty online and digital projects under the Mellon grant (the group Supporting Digital Scholarship); and 2) the policy group to discuss and determine policies for the digital library (Digital Content Task Force).
**Participated in several digital programs. Attended two 3-day international conferences on Tibetan digital initiates concerned with establishing Tibetan as one of the ‘information communities’ under the University of Virginia digital library, with sessions about online bibliographies, an open-ended Tibetan encyclopedia, language instruction with audio and video clips, and full-text Tibetan-language materials. Discussed with a national library group an online journal, and set up two issues on the web for South Asia Library Notes and Queries (SALNAQ).
5. Identify and pursue appropriate professional development opportunities so that new skills can be developed or present skills can be improved that will better serve library customers.
Report. ** Developed new skills, mainly by attending a variety of training sessions on digital audio files, Access, Excel, Office 2000, Flash, XLM, frames, Tool-kits, and scanning. Experimented and learned how to develop and use tables and frames in web pages. Also attended short-courses on searching in VIRGO, use of Sirsi work-flow, and Lexis/Nexus, so I could pass some of those skills on to my library customers.
**Traveled to and attended three conferences, participating in library organizations, attending meetings and sessions, and learning more about librarianship. At ALA (in New Orleans in June 1999), attended several sessions dealing with online initiatives. At the two Asia conferences (Madison, Wisconsin in October 1999 and San Diego in March 2000), participated as the recorder of minutes, placing them online and revising them as necessary. Continue to maintain and add to the Committee on South Asia Libraries and Documentation (CONSALD) web site as its webmaster. Co-editor of the online newsletter, South Asia News and Queries (SALNAQ). Elected to the national executive committee of CONSALD for the next 2 years.
6. Update the "Women in Cinema" web guide, adding publications and web sites from the last 4 years. Learn about search engines and add one for weekly DAWN (electronic newspaper from Pakistan) web pages, so as to increase the capabilities of that popular web resource (which gets a large number of hits per month).
Report. **Updated some of the "Women in Cinema" web guide. Learned that the Digital Library will make a search-engine tool available under its integrated system, which can be used for searching the DAWN (weekly electronic newspaper from Pakistan) web pages. The new online international monthly magazine Seminar (New Delhi) links to and uses the 1990s Table of Contents lists for the Seminar which I continue to develop and list. Continue to add Table of Contents information for the quarterly Indian Economic and Social History Review, the bi-monthlies Biblio and Social Scientist, and the quarterly Tibet Journal, which feedback from scholars around the world report they find useful.
Gifts. **Worked throughout the year to facilitate and ensure the donation of a valued Persian library collection to the University of Virginia. Assisted Jeanne Hammer, Chris Larson, and Melissa Norris to publicize this donation in the "Library Development" newsletter, "Inside UVA," and ACRL. Consulted with Jared Loewenstein on how to arrange for donation forms for tax purposes. Consulted with C. Frieden about arranging shipping of the materials from California to Virginia and with Milly Crickenberger on payments for the shipping. Helped draft letters to Professor Milani, the Chubak son, and the Chubak widow for Dianne Walker and Karin Wittenborg. Traveled to the donor library location and stayed there four days negotiating and arranging for shipment of the collection, saving the library about 2/3rds of the original estimated $9,000 shipping expenses. Supervised the arrival of these materials, and unpacked and temporarily shelved the materials. Continue to work with Beth Camden in cataloging to make these items available to researchers.
**Center for South Asian Studies. Attended weekly seminars and special programs of the Center in order to keep abreast of scholarly activities among those customers. Contributed with N. Thokmey to two newsletter issues, informing about library initiatives, services, and resources. Helped the Center acquire a 13 video set on South Asia history; and managed their library fund to acquire their materials which faculty and students requested.
--Philip McEldowney, May 2000.
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