[Report]
[1. Acquire materials, provide services] [2. Manage Overseas Acquisitions plans] [3. Arabic mateirals]
[4. Electronic iniatives] [5. Tibetan materians] [6. Participate in library activities] [7. Additional]

[Goals]

Report of the Librarian for Anthropology and Religious Studies
June 1998 - May 31, 1999

Philip McEldowney

1. Continue to develop, strengthen and evaluate service (collections, bibliographic instruction, reference and information) to University customers, as the Librarian to the Anthropology Department and Co-Librarian to the Religious Studies Department and as Selector for the South Asian history program, and the Arabic, Persian, Hindi, Urdu, and Sanskrit language programs, in order to meet their teaching and research needs. Specifically, 1) ensure that materials needed for teaching and research are acquired in a timely fashion; 2) faculty and students are kept informed of new Library initiatives via individual contact, email announcements, and updated Web pages of selective scholarly resources, 3) bibliographic instruction is offered and provided when requested, and 4) my two coordinators are regularly informed of issues concerning my departments and programs, materials budgets and stewarded funds, and review of serials subscriptions.

Report. ** Acted quickly on requests from customers sent by email, or provided in printed lists and catalogs, or from personal contact to ensure materials were acquired in a timely fashion; including materials acquired through the 3C priority project of February and March 1999 to acquire materials within a week. This included materials from faculty and graduate students in the Anthropology, Religious Studies, History, and Asian and Middle East Languages and Cultures (AMELC) departments. Acquired video materials for Anthropologist Danziger's classes and for AMELC Kumar's class. Ordered monograph for Anthropologist Khare's class. Acquired Arabic-Arabic print and CD-ROM dictionary requested by AMELC Sawaie and Alderman's Reference department. As requested acquired the Mayflower Decendant CD-ROM; also in support of the Anthropology department's web site of The Plymouth Colony Archive Project.

**Through email announcements and updated Web pages, informed students and faculty of the new look and functions of Webcat, of the availability of indexes and databases such as WILS and Lexis/Nexis, of extended library hours, and of remote access to library resources though a proxy server. Joined librarian Ming Lung and various faculty and students in the request to acquire access to the Bibliography of Asian Studies index; and notified appropriate customers when it was added to the databases.

**Met individually with new and old faculty and students, learning of their interests and research needs, demonstrating the library resources with them, informing them of library resources, and responding to their requests. New customers included Sanskrit and Hindi language teacher Hueckstedt who selected Hindi titles for his advanced classes, Persian instructor Ahmadi who reviewed and selected Persian titles to be added, returning history teacher Skaria who discussed access to Gujurati materials and census data on Gujarat state, history student Bracken who explored tribal Christian resources, and AMELC professor Kumar who learned about resources of Indian films and examined online indexes for gender and Partition studies. For example for "old" faculty, met almost monthly with Anthropology professor H. L. Seneviratne, especially discussing the needs for his Fall course on South Asia cinema (assisting him to use VIRGO to locate non-English videos which had English subtitles) and for his Spring course on Globalization, notifying him of new resources as they appeared in the New York Times or other sources.

**Helped organize and establish a special reading area with Japanese and Chinese reference materials, as requested by Religious Studies professor Paul Groner for the Spring semester. Student response was very positive and such an area may be a model for other class-learning areas in the University libraries.

**Provided electronic and bibliographic instruction. *In the Fall, a session for new graduate students of Anthropology, for which graduate student director Susan McKinnon thanked me and said she would encourage other faculty to have library instruction in the new resources and services. Also with George Crafts for new Religious Studies graduate students. Provided handouts, which also are available on the web. In October instructed two packed groups of undergraduate Anthropology students in library electronic and print resources. Graduate teaching assistant Pamela Lim said the sessions were one of the semester's highlights for her students. In November demonstrated library bibliographic resources and indexes and basic VIRGO search features for Tibetan graduate students. David Germano expressed his appreciation and suggested this be a regular annual session for Tibetan students. In January assisted George Crafts in a bibliographic session for a Religious Studies class, and wrote the web page for that session.

**Met with my two coordinators and with other librarians as needed to discuss and inform them about issues concerning my departments and programs, material budgets and stewarded funds. At times joined with George Crafts and Karen Marshall to discuss Religious Studies and other issues. Coordinated Religious Studies budgets with Crafts; consulted with Ming concerning acquisition of requested materials in East Asian languages.

**Reviewed serials subscriptions; notified and coordinated serials cancellations in the Spring with departmental heads and faculty, in order to remain within projected materials budget, for Religious Studies, Anthropology, and the Linguistics programs.

** Updated web pages at the beginning of each semester and added web pages when providing electronic instruction. Especially worked with Crafts to update religious web resources and to simplify the page's format; also coordinated web page links and formats with Ming for Asian materials. Added web pages for South Asia, Tibetan, and Middle East online information and library resources.

2. Manage the Library of Congress Overseas Acquisitions plans so that: 1) relevant selectors will review materials and select titles, as well as make suggestions of profile revision; and that Library of Congress bills are paid by the end of October, 2) my staff will receive training and develop the skills to process these materials and serve library customers; 3) materials will be reviewed and re-located or deselected to improve access and the quality of the collection.

Report.**Sped up and improved the processes for the regular review and selection of titles by faculty and selectors from Cairo Library of Congress email lists. This year, main faculty selector Professor Sawaie has responded quickly, usually with 2 days, to almost all the lists. Library Assistant N. Mahmud was trained to list selections in VIRGO so that customers may know of those selections; Library of Congress bills were paid by October. Established routines for librarians to review and select South Asia materials as shipments arrived from South Asia; added selected materials to the collection and discarded the remainder. This is a greatly improved selection process - whereas two years ago selectors were selecting about 400 out of 1,000 shipped, with the profile recently being more tightly focused on teaching materials, selectors are selecting about 385 out of 500 titles shipped.

3. Develop and implement a review of Arabic language materials, so that decisions are made to add or deselect Arabic titles which are located in the 5th floor hallway or basement. Utilize online cataloging utilities to evaluate titles; enlist the assistance of Middle East faculty such as M. Sawaie in the project whenever possible.

Report. **To make Arabic materials more readily accessible, the materials were relocated from the 5th floor hallway to the 505 Room, and all were re-arranged in accession number order. Titles are selected and cataloged as requested by Professor Sawaie and other faculty. During the year Professor Sawaie did not have time to also make a review of many other titles..

4. Explore possibilities for work and involvement with electronic initiatives; investigate and discuss with Directors of electronic and digital centers the possibility of working some hours on electronic projects.

Report.**As a member of the Data Storage Committee met almost weekly to examine the library's policies and possible programs. Members from different parts of the library, such as preservation and archivist Ned Berkeley, discussed selection, cataloging, copyright, acquisition, capture, formatting, and storage issues. Considered various web sites, such as my suggestion of the Nobel web pages. Scott Silet and I met 3 times during the year and made special reports on selector issues and policies. Finally report of this Committee will be made in Fall 1999.

**Met with David Seaman and Mike Furlough to discuss electronic initiatives. At Seaman's suggestion, worked with C. Sharrets for about 2.5 months and prepared a book for digital addition to the library and for preservation. This library-wide initiative of the Gannon project is still on-going. At my suggestion, further contact and discussion was held between the company and the library. Also discussed an 'Alert' initiative with Seaman, and he encouraged me to discuss it with others - an Alert Service for University researchers which would allow them to be informed when materials (journal issues, monographs, videos, etc.) of their interest (or within a subject or call number range) were added to the library system. With Mike Furlough, tried to locate the GIS database called IndiaMap, but it appears to be missing. An updated version might be purchased in the next 2 months. I will try to learn how to use that product so other interested researchers might use it effectively.

5. Work with Tibetan library staff to complete the review and inventory of materials in the Tibetan Room, so that reference and other Tibetan materials will be properly catalogued, making items easy to locate for Tibetan researchers; reassess circulation policies for Tibetan materials and work to ensure the greatest access to this collection.

Report. **Supervised the review and identification of Tibetan reference materials; and its proper cataloging and location. Students assisted Library Assistant Nawang Thokmey to identify individual titles within a multi-volume collected works. As a result a list was formulated and corrected, and is now available for researchers.

**Reassessed and established circulation policies through discussions and work with Barbara Jackson, so that local Tibetan scholars have access to the collection.

6. Continue to become aware of expanding library and information activities as they concern my role as Librarian, both locally and beyond, participating in selected state, regional, and national organizations, conferences, Listservs, and programs, in order to enhance my effectiveness at all levels.

Report. **Participated in online Listservs such as H-Asia and ANSS-L and attended conferences to expand my information and contacts with national academics and colleagues. Attended meetings of the Committee on South Asia Libraries and Documentation (CONSALD) at Madison, Wis. in October 1998 and Boston in March 1999, and meetings of the LC Overseas Operations and of the South Asia Microfilm Project (SAMP, part of CRL) in Boston. Added web pages of CONSALD information and minutes. In preparation for the March meeting assisted in establishing a proto-type of online South Asia Library Newsletter with a sample issue, for that publication which has only existed in print before. Attended Anthropology and electronic sessions of the ALA in Washington, DC in June 1998; also an LC Overseas Operations session there. At the American Historical Association Conference in Washington, D.C. in January 1999, I attended the opening session by President Joe Miller (U Va), a South Asia historiography session, and parts of 3 discussion sessions on electronic publications. Learned of national trends and projects in history research using digital formats.

**Participated in meetings of the Center for South Asian Studies each semester; assisted in the selection and acquisition of materials through their library fund. Updated web pages about South Asia newspapers on the web and other resources. Met with professor Hueckstedt to select and order Hindi materials for his advanced Hindi class; met with professor Echeverri-Gent to select and order materials from the Centre for Monitoring the Indian Economy, and to substitute the Times of India for the Hindustan Times and to subscribe to the Outlook weekly magazine for his students; discussed with Germano and ordered the first volumes of a new edition of a Tibetan cannon. Met with the federal evaluator of the CSAS in April 1999 and gave her a tour of the library. Wrote articles about library resources for the Fall 1998 and Spring 1999 Center newsletters.

**Organized and conducted a tour of the Presler archives in Special Collections, for a Presler son who visited Charlottesville in March 1999. I had encouraged Special Collections to develop guides for the archives, which they had done by the time of the visit. Provided printouts of the guides to the donor's son.

**Added responsibility for library selector web pages; reformatted, updated in response to suggestions from selectors, and maintained the web pages on the Library server.
**Resources for Selectors
**Subjcet Guides for UVa Departments
**Subject Librarians for Academic Departments
**LC Class Assignments
**Out of Print resources

**Gift initiatives. I participated in 3 gift initiatives during the past year. 1) A proposed gift of a significant Far Eastern Buddhist collection from a Harvard professor. Paul Groner, Kendon Stubbs, Karen Marshall and I are involved with this Buddhist initiative. 2) A proposed gift from a prominent Persian or Iranian contemporary writer, who died recently; his widow is offering the 1500 unique Persian language titles. Professor F. Milani, Diane Walker, and I met and discussed this Persian gift and I helped draft a letter for Librarian Karin Wittenborg to send to the donor. 3) A gift from the library of a state legislature speaker of India; mainly the Bihar state legislative debates of the 1950s and 1960s, of which U Va has many of the debates of the 1970s and 1980s. This gift was featured in the Winter issue of the library's Development newsletter. Professor Hauser, Jeanne Hammer, and I are involved with this India gift so far.

**Locally, I have attended seminars dealing with electronic publications, scholarly publications in the future, Anthropology, South Asia, Buddhism, and narrative writing. In late April 1999 I also attended a two-day session of Tibetan scholars from Boston, Chicago, London, etc. who are establishing a global electronic archive of digitized Tibetan texts, and who are discussing all the issues involved with and coordinating such a digital archive. IATH is strongly involved with this Tibetan electronic initiative.

**Proposed Asian Reading Room and relocation of Tibetan materials. Along with Kendon Stubbs and Diane Walker, I have joined academic faculty in the discussions and planning for a possible future Reading Room which may be part of or shelve the materials from the Far Eastern Buddhist gift. I will be assisting the relocation of Tibetan materials from the basement to 5M and Room 505. These grounds-wide programs will make valuable collections more readily available to researchers.

7. Additional.

Training. I continue to attend sessions in the library and on grounds to maintain and learn new computer skills. This includes sessions on word-processing, spreadsheets, SIRSI, Webcat, databases such as Lexis/Nexis, UnCover, Unix, and Windows 95. Took classes and established my Toolkit site to learn about that teaching program. Established my proxy account so as to have remote access to all the library databases from home and elsewhere.

Home work. I spend about 15-20 hours a week working at home on my Dell computer. In the last year I subscribed to the monthly unlimited Cornerstone dail-in service, bought and use software such as OmniPage text scanning on my Microtek scanner and Adobe PhotoDelux, as well as hardware - a color printer and a webcam. These facilitate my work from home as a University of Virginia librarian.

--Philip McEldowney, May 1999.

Back to the top.


Goals for the Librarian for Anthropology and Religious Studies
June 1999 - May 31, 2000

1. Continue to develop, strengthen and evaluate service (collections, bibliographic instruction, reference and information) to University customers, as the Librarian to the Anthropology Department and Co-Librarian to the Religious Studies Department and as Selector for the South Asian history program, and the Arabic, Persian, Hindi, Urdu, and Sanskrit language programs, in order to meet their teaching and research needs. Specifically, 1) ensure that materials needed for teaching and research are acquired in a timely fashion; 2) faculty and students are kept informed of new Library initiatives via individual contact, email announcements, and updated Web pages of selective scholarly resources, 3) bibliographic instruction is offered and provided when requested, and 4) my two coordinators are regularly informed of issues concerning my departments and programs, materials budgets and stewarded funds, and review of serials subscriptions.

2. Manage the Library of Congress Overseas Acquisitions plans so that: 1) relevant selectors will review materials and select titles, as well as make suggestions of profile revision; and that Library of Congress bills are paid by the end of October, 2) my staff will receive training and develop the skills to process these materials and serve library customers; 3) materials will be reviewed and re-located or deselected to improve access and the quality of the collection.

3. Help coordinate the move of Tibetan materials from the basement to stacks and other locations, to improve access to these materials. Compete the working with Tibetan library staff to review and inventory materials in the Tibetan Room, so that reference and other Tibetan materials will be properly catalogued and shelved, making items easy to locate for Tibetan researchers.

4.Become more involvement with electronic initiatives, so that 1) the library's goal to digitize and add materials to the collection are furthered, and 2) electronics resources and services for customers are publicized and improved. Work with the IndiaMap database to learn its capabilities and be able to instruct others in its use. Discuss with other librarians involved with digital services the issues, processes, and how to establish and promote an Alter Service, so that library customers may be notified when materials of their subject interests are added to the library.

5. Identify and pursue appropriate professional development opportunities so that new skills can be developed or present skills can be improved that will better serve library customers.

6. Update the " Women in Cinema" web guide, adding publications and web sites from the last 4 years. Learn about search engines and add one for weekly DAWN (electronic newspaper from Pakistan) web pages, so as to increase the capabilities of that popular web resource (which gets a large number of hits per month).

--Philip McEldowney, May 1998.

Back to the top.


Return to Philip McEldowney's Web page OR Resume

Webber - Philip McEldowney
Last Update - Wednesday, 19-May-1999 16:55:49 EDT
Count - 2,339