2004-2005 Report and Goals
Philip F. McEldowney [Resume]
May-July 2005

2004-2005 Report:
Goal 1 Collections and Data || Goal 2 Funds and Data || Goal 3 Electronic Initiatives and Data || Goal 4 The Move and Data || Goal 5 Middle East Collections and Data || Goal 6 Professional Opportunities and Data || More Data in other activities

Highest priority: Fulfilling Goals 1 and 3. Continue to develop collections and my involvement with electronic initiatives working with others to provide access, as especially shown with Arabic and Tibetan materials

Second priority: Fulfilling Goal #2. Manage funds to purchase material for the collection.


Goal 1. Continue to develop collections and information resources in my areas of responsibilities, providing easy access, and evaluating and strengthening service to meet customer needs.

1. Examples of activities and data: A. To fulfill the goal of developing collections, my extensive activities with Middle East and Arabic library materials indicates efforts in this area; worked with professors to select around 600 titles (including around 100 videos) through the Cairo Library of Congress Acquisitions program, arrange for payments of the fund and a supplemental bill; attend the annual conference of the Middle East Librarians Association learning about their activities and programs and making contacts with ME librarians and vendors; spent considerable amount of efforts to plan for the purchase of Middle East library materials through a special $20,000 International Studies fund; met with the manager of the fund; organized two planning session with Arabic studies professors; developed procedures to purchase Arabic book titles (around 150 titles), and discussed a microfilming project of 19th and early 20th century journals and newspapers with the librarians at American University in Beirut and others. Collected information on the holdings and availability of obtaining copies of newspapers and journals, both as reprint or microfilm from AUB, St Joseph University (Beirut), Bibliotec Alexandrina (Egypt), Leila Books, Sulaiman Bookshop, IDC (Inter Documentation Company), and ACRPP (Association pour la conservation et la réproduction photographique de la presse). Hired, trained, and supervised a student to identify and add Arabic language materials to the library, such as the LC titles and serials, and the Beirut vendor titles, involving coordination with the professors, the Library's Acquisitions and Cataloging departments. These combined efforts developed the Arabic holdings in the library, assuring easy access, after evaluation of sources and materials, and strengthening service by hiring a student, and thus went a long way in meeting customer needs.

B. Worked with cataloging and others, as I was consulted in the cataloging of 19th and early 20th century South Asia district gazetteers contained on more than 2000 microfiche, making these records finally searchable by researchers. This project makes this extensive historical, geographic, cultural, and economic on more than 2000 microfiche now easily available to scholars. Helped in adding and linking these unique records available globally through the Digital South Asian Libraries online South Asia Union Catalog.

Back to the top

Goal 2. Manage departmental, program, and special funds for the purchase of materials, working with researchers and other librarians, reviewing, evaluating, and selecting materials to add to the collection.

2. Data. Managed Anthropology and Religious Studies (eastern religions) and History (South Asia) departmental funds, 4 Middle East and South Asia Library of Congress Overseas Acquisitions program funds, and 3 special donor funds. Reviewed and evaluated 3 sets of South Asia shipments selecting about 900 titles and deselecting about 80. Express Purchased immediately about 13 titles each month (150+ this year) as requested. Titles ordered for Anthropology 98, for Religious Studies (co-ordered) 468, and around 12 for History. Arranged funds and approved for the purchase of a rare Quran, translated into Urdu and published around 1900, working with the requesting professor and a Special Collections librarians.

Goal 3. Continue strong involvement with electronic initiatives, developing skills and materials which will stimulate scholarship.

3. Examples and data: A. Worked with other librarians to find funding sources for the purchase of digital images of 4,000 Tibetan texts available on the Tibetan Buddhist Resource Center's first two external hard drives, and to arrange for the back up of those drives, and to make them easily accessible to library customers on DVDs circulated behind the Reference Desk. Identified and organized the indexes and files with Tibetan library assistant, Nawang Thokmey. Two scholars has already copied some texts; two graduate students (one in Tibet coming to Charlottesville in August 2005) have made contact to make copies for their research. Thus these collaborative efforts created sources and provided access that stimulated and will stimulate scholarship.

B. Developed digital files of 3 Page-Barbour lectures and 1 Rotunda lecture for future conversion and editing, eventually to be made accessible on the web along with other audio files for scholarly viewing, listening, and research.

Goal 4. Coordinate and work with others in planning for and carrying out the move this year from the Fifth Floor to the Second floor in Alderman library of the Tibetan library assistant's and my office.

4. Data: On two occasions during the year, as requested, took photos of the McGregor study room, which is part of the renovation and re-configuring of the Second Floor, and printed out and made the photos available. The move to the Second floor will likely take place next year in 2005-2006.

Back to the top

Goal 5. Evaluate and improve the library services for the Middle East collections. See Goal 1 and its examples and data.

Goal 6. Identify and pursue appropriate professional opportunities to develop new skills or improve on them and to keep abreast with changing technologies to better serve library customers.

6. Data: Took 5 classes: 2 Reference classes, 2 media classes (photo and video production), and 1 web development class and attended 4 workshops on media software. Attended about 25 academic seminars and panels on topics in my subject area. Attended two Asian Conferences (South Asia Conference in Madison, Wisconsin, in October 2004 and the Association of Asian Studies Conference in Chicago in late March 2005), attending library-related meetings (CONSALD, SAMP, etc.) at both and organizational meetings (American Institute of Asian Studies, Association of Asian Studies, H-Asia) at the Chicago Conference.


Back to the top

More data in other activities.

Conducted Classes, research tutorials, and gave tours: taught 2 introductory classes (for incoming Anthropology and, with George Crafts, incoming Religious Studies graduate students), 4 sessions for academic classes (3 for Anthropology and 1 for history on Gandhi), 1 summer session on Islamic women, 3 individual tutorials, and 5 one-hour tours for prospective faculty. Sessions were 98% positive; online handouts were most appreciated. See the Gandhi class' online handout http://www.lib.virginia.edu/subjects/history/gandhi2005.html Also arranged for indexes to Gandhi's 100 volumes of writings to be held on Clemons Reserve.

Reference Desk: Worked 2 hours each week to provide public service. Such service keeps me in touch with current and changing needs of library customers, and helps me develop and evaluate how to best answer customer questions. Added to my reference role by ability to do basic circulation of materials.

Reference and research emails: about 12 emails a month or 144 per year. These ranged in topic from 'how do I find [email address, book title, article, etc]' and 'put this on hold for me' to 'order this title' to 'what Middle East documentaries do we have?"

Unusual New Titles: The rare Quran and the digital Tibetan texts as mentioned above. Also professors reviewed uncataloged Urdu and Sanskrit titles; their selections were added to the collection. As requested, purchased microfilm of 3 Tibetan texts from the Biliotheque Nationale de France. I encouraged the digitization of the 1880s Oudh Punch, as requested by a professor in Delhi; Ames library (U of Minnesota) followed through on that request adding it to the Digital South Asian Library.

Donations and gifts: Arranged for two gifts of retired South Asian professors, adding titles we did not own, and arranging for others to review and take titles duplicate in our library. Wrote annual letters to donors.

Supervise: A) Did an evaluation for one supervised position (Library Assistant for Tibetan and South Asia materials). Worked with him about indexing and access to the Tibetan digital texts; consulted with him over selecting new monographic titles; arranged for and provided bibliographic information and tours of the library for visiting Chinese and Tibetan scholars. B) Interviewed, hired, trained, and supervised a student to identify and help catalog and add Arabic language materials.

Committees: A. Joined and worked with the committee reviewing and selecting candidates for the East Asia Librarian position, reviewing over 30 applicants and participating in the final interviews and selections. B. Participated in the review and selection committee for a replacement of the manager of materials for the Tibetan and Himalaya Digital Library. C. Continued to serve on the SDS (Sustaining Digital Scholarship) committee, especially concerned with the Tibetan project.

Professional matters: (in addition to already mentioned above)
**Continued to serve as webmaster for CONSALD and remained a member of its executive committee, and participated in listserv discussions.
CONSALD: http://www.lib.virginia.edu/area-studies/SouthAsia/Lib/consald.html
**Maintained websites for the table of contents of some South Asian and Tibetan journals, and for information on cinema class syllabi.
Cinema: http://www.lib.virginia.edu/area-studies/SouthAsia/SAvideos/syllabus.html
**Thinking and planning: discuss with other librarians to revise and promote the digital scholarship initiatives and communication;
**Worked with other librarians and scholars to build and promote the Digital South Asia Library and the Tibetan and Himalayan Library as funded by national grants.

Photography: Took photos of various library and academic events, and made them available as print outs, digital photographs, or Photo Story slide shows; many of these were received enthusiastically and appreciatively; may have promoted library 'spirit' and moral.

Anthropology: http://www.lib.virginia.edu/subjects/anthropology/
Religious Studies: http://www.lib.virginia.edu/subjects/religiousstudies/
Area Studies (South Asia, Middle East, Tibetan):

Recognition of contribution in published research: Authors recognized my contribution to their writings in 3 books and 1 article, by Mushirul Hasan and Walter Hauser.

Back to the top

2005-2006 Goals:
Philip McEldowney, July 2005

1. Continue to develop collections and information resources in my areas of responsibilities, providing easy access and use, and evaluating and strengthening services to meet customer needs which will inspire learning and scholarship.

2. Manage departmental, program, and special funds for the purchase of materials, working with researchers and other librarians, reviewing, evaluating, and selecting materials to add to the collection in a way that will surpass user expectations.

3. Continue strong involvement with electronic initiatives, developing skills and collaborating with others to create sources and to develop ways to provide easy access to digital materials which will stimulate scholarship.

4. Cultivate community and diversity by relocating the physical spaces of the offices of the Tibetan specialist and my own from the Fifth Floor to the Second Floor of Alderman library; as well as assisting the new East Asian librarian in his job to integrate his contributions into the library services; and working with him and others to build and reconfigure the Barrett Room to become the Asian Reading Room, developing superb services for that diverse group of scholars so as to encourage collaboration and make every individual scholar welcome.

5. Evaluate and improve the library services for the Middle East collections so as to provide easy access and encourage scholarship.

6. Identify and pursue appropriate professional opportunities to develop new skills or improve on them and to keep abreast with changing technologies to better serve library customers.

Back to the top Back to the top

Philip's Resume

Webber Philip McEldowney
Last Update - Thursday, 14 July 2005
Count - 1,651