[1. Acquire materials, provide services]
[2. Manage Overseas Acquisitions plans]
[3. Middle East and Tibetan staff]
[4. Electronic iniatives]
[5. Professional and new skills]
[6. Updates and search engine]
Report of the Librarian for Anthropology and
June 1999 - May 31, 2000
Philip McEldowney [
1. Continue to develop, strengthen and evaluate
bibliographic instruction, reference and information) to
customers, as the Librarian to the Anthropology Department
to the Religious Studies Department and as Selector for the
history program, and the Arabic, Persian, Hindi, Urdu, and
language programs, in order to meet their teaching and
Specifically, 1) ensure that materials needed for teaching
and research are
acquired in a timely fashion; 2) faculty and students are
kept informed of
new Library initiatives via individual contact, email
updated Web pages of selective scholarly resources, 3)
instruction is offered and provided when requested, and 4)
coordinators are regularly informed of issues concerning my
programs, materials budgets and stewarded funds, and review
Report. **Responded quickly to requests for new
print, film, or
CD-ROM titles, whether from email requests, checked catalogs
personal contact; ordered additional copies of titles when
more than 2 or 3
holds were placed on them, so as to ensure needed
teaching and research
materials were acquired in a timely fashion. These
requests came from
faculty and graduate students of the Anthropology, Religious
History, Government and Foreign Affairs, Fine Arts, and
Asian and Middle
East Languages and Cultures (AMELC) departments. Films on
and African culture and history were ordered for
Anthropology classes; and
lists of South Asia films with English subtitles were
identified for a
Spring Anthropology class. Microfilm on East Asian 20th
statistics were acquired for Anthropology research in
Ming Lung. Worked with Anthropology professor H. L.
develop bibliographies and order missing titles for two
spring courses -
one on Globalization and one on Feminism. A library special
purchase Tibetan Buddhist materials (2 dictionaries and 6
full-text titles) as requested by Religious Studies graduate
faculty. Melinda Baumann assisted in making these available
customers through the citrix databases. See Buddhist
**Inform students and faculty of new library
databases, and services through email to departments,
Conferences, or on updated Web pages. For new South Asia
resources, there was one web page for the Spring
2001 (http://www.lib.virginia.edu/area-studies/SouthAsia/beyond01s.html) and another for
**Inform prospective and present faculty of library
services and collections. Set up a meeting in January
2001 with the new head of the Asian and Middle East
Cultures and Languages Department, Robert Heuckstedt, with
Ming Lung and myself to inform him about monographic,
serials, and standing order funds, and special requests and
services and answer other requests. I gave three one-hour
individualized library tours to canditates for the
Department of History position in modern India history in
February 2001: Nita Kumar, William Pinch, and Indrani
**Provided electronic and bibliographic instruction. During the Fall semester, instructed new
Anthropology graduate students
in a bibliographic session (http://www.lib.virginia.edu/subjects/anthropology/links.html). In October 2000 provided sessions for
undergraduates contemplating declaring Anthropology as their major as part of the Anth300 class (http://www.lib.virginia.edu/subjects/anthropology/anth300/2000.html). In the Spring 2001
organized two sessions for Tony Duff to explain and instruct
Religious Studies and other customers on how best
to use the Tibetan digital dictionaries and full-texts. Over the past 2 decades, Mr. Duff has been an innovative leader in the development of digital full-text Tibetan manuscripts and English-Tibetan dictionaries, developing a unique digital Tibetan font to make these texts and dictionaries interoperable for Tibetan researchers. I worked with Mr. Duff when he first came to the University of Virginia in October and November 2000 and then visited again in March and April of 2001 to facilitate the library's purchase of those digital Tibetan texts and dictionaries for our researchers.
**At first met with my two coordinators, which
later changed to one coordinator, and with other librarians
as needed to discuss and inform them about issues concerning
my departments, programs, material budgets, and library
services and priorities. I worked with George Crafts to set
up and conduct sessions for the Religious Studies faculty in
May 2001. These pilot sessions were part of a
the university-wide initiative to keep faculty trained and
current with skills to use library services and the
Internet; more faculty sessions with Religious Studies
faculty are already scheduled for the Fall 2001. The May 2001 sessions used two web pages: one
an outline for the sessions (
http://www.lib.virginia.edu/subjects/religiousstudies/instruct/2001.html) and another with links to
Religious Studies library resources (
**Joined Diane Walker in mid-January 2001 to present an
hour program about scholarly communication or about the
scholarly journal price crisis and possible strategies and solutions to the Anthropology faculty at their request. See the hand out for that session (http://www.lib.virginia.edu/subjects/anthropology/schandout.html). As a followup, Fred Damon has had
two Anthropology graduate students making an investigation
and report on the issue during the Spring 2001 semester.
The students have interviewed Diane Walker, myself, and
others asking and collecting information about scholarly
communication locally and nationally.
**Discussed the separate reading room for Asian
researchers, for which faculty had expressed a need, and
which will house the donated library books of professor
Weinstien (the Weinstein collection or http://www.virginia.edu/topnews/releases2000/buddhist-dec-18-2000.html), as well as other Buddhist and
East Asian materials. Meet with my coordinator to consider
the most appropriate name for the Buddhist, Asian, or East
Asian fund or funds in support of these materials and that
library reading room.
**Performed a review of serials subscriptions to meet targets for serials cancellations, working with George Crafts for Religious Studies cancellations, and with the graduate students and faculty of the Anthropology department to decide on titles to cancel (or http://www.lib.virginia.edu/subjects/anthropology/cancel2001.html). Newspapers: working with Gary Treadway in March 2001 and consulting closely with professor Sawaie of AMELC about three-quarters of those newspapers (or http://www.lib.virginia.edu/area-studies/Asia/newssame2001.html) are slated for cancellation.
**Updated web pages for my
departments and programs, working with Garry Barrow to allow
all subject guide pages to have a similar look. Added the
materials request pages and scripts to my library-wide web
responsibilities, modifying those scripts four times during
the year as requested. Continued to update other library-wide web pages (or list of web
pages at #library) as requested,
listing subject selectors, interdisciplinary
librarians, and selectorsí tools and links; adding this year
Collections section as requested (see http://www.lib.virginia.edu/sublibs.html#spec).
2. Manage the Library of Congress
Overseas Acquisitions plans so that: 1) relevant selectors
will review materials and select titles, as well as make
suggestions of profile revision; and that Library of
Congress bills are paid by the end of October, 2) my staff
will receive training and develop the skills to process
these materials and serve library customers; 3) materials
will be reviewed and re-located or deselected to improve
access and the quality of the collection.
Relevant selectors reviewed materials and selected
titles from South Asia materials placed on shelves for
review about three times during the last year, and Middle
East selectors and professor M. Sawaie and others reviewed
Cairo lists and made selections throughout the year, as
Library Assistant N. Mahmud entered the selected Cairo
titles into VIRGO for customer information. The Library of
Congress bills were paid early, during the first part of
3. Help coordinate with staff to
make Middle East and Tibetan materials readily available to
researchers. Ensure cooperation with the Tibetan digital
information community project and support its developments.
Worked with Middle East and Tibetan Staff to make
materials readily available to researchers through reports
and contact with customers.
**Tibetan Digital Information projects and
developments. The Himalayan and Tibetan digital library
continued to develop and proceed (for more see Information
Communities below): with Geographical Information Systems
(GIS) projects and databases, language and cultural digital
video, still, and audio projects in Clemons Media Center;
and textual literature projects continued. N. Thokmey
assisted various scholars with their individual and
collective projects and the development of bibliographic
**Middle East and Tibetan staff received further training
working with library specialists in cataloging.
**As a supervisor I conducted evaluations of both of my
staff members in September 2000 and participated in pay-plan
training in mid-November 2000.
4. Continue strong involvement
with electronic initiatives, so that 1) the library's goal
to digitize and add materials to the collection are
furthered, and 2) electronics resources and services for
customers are publicized, improved, and made readily
available. Focus on making an Alert service, scholarly
online communication, and other electronic services easily
available and useful to customers.
Report. **Became more involved with electronic initiatives through my participation in the a) Digital Content Guidelines committee through November 2000; b) joining the Scholarly Digital Support (SDS) advisory policy committee throughout the year; ac) ctively furthered the discussion and proposals of the Library of Tomorrow's Information Community committee during the winter 2000 and early spring 2001; and d) started discussion and
development of proposals about the Electronic Thesis and Dissertation programs at the University of Virginia.
a) Completed participation on making guidelines for the Digital Content committee.
b) Joined the SDS-Policy
committee (as part of the 3-year Mellon grant to the University
of Virginia library or see http://www.virginia.edu/topnews/releases2000/melloniath-jan-6-2000.html): during this year fleshed out
considerations of traditional cataloging categories and
then began development of digital library categories of
scholarly research for the coming years. See our developing outline of Collecting in Archives and Libraries or
c) Participated in the discussions, definitions and proposals of the Library of Tomorrow's Information Communities committee. On my own initiative, I set up a web site for this committe, to facilitate interaction between committee members and provide a record and ready reference for the various proposals and versions of the Information Communities. See http://www.lib.virginia.edu/subjects/infocomm/ic.html.
**d) Electronic Thesis and Dissertations: attend one meeting in the Spring of 2001 led by Thorny Staples and Cristina Sharretts to consider establishing guidelines for submission of Spring 2001 electronic dissertations. I was appointed as chairman of the ETD committee to devise stronger guidelines and proposals for the University of Virginia programs for ETD. I have set up a web site for this committee and proposed four basic meetings before our report in August 2001. See http://www.lib.virginia.edu/subjects/etd/etd.html
**Participated in several digital programs.
Attended a 3-day international conference in early April
Tibetan digital (or http://www.lib.virginia.edu/subjects/etd/etd.html)
initiatives concerned with establishing Tibetan as one of
the "information communities" under the University of
Virginia digital library, with sessions about online
bibliographies, an open-ended Tibetan
language instruction (or
http://faculty.virginia.edu/tibet-initiative/library/literature/literature.html)with audio and video clips, and full-text (or http://jefferson.village.virginia.edu/tibet/index.html) Tibetan-language materials.
Discussed, with a national library group (Committee on
South Asia Libraries and Documentation or CONSALD), the
future of their newsletter and journal, South Asia
Library Notes and Queries (SALNAQ (or http://www.lib.virginia.edu/area-studies/salnaq/2001/contentsm.html), to put it
online, setting up an issues on the web for it.
Solicited contents for this e-journal among colleagues and
South Asia researchers.
5. Identify and pursue
appropriate professional development opportunities so that
new skills can be developed or present skills can be
improved that will better serve library customers.
Report. ** Developed new skills, mainly by attending a variety of training sessions: a one-week set of sessions on mark-up language, courses on digital XLM, Lexis, audio files and use of Sirsi work-flow. Also attended short-courses on searching in VIRGO, so I could pass some of those skills on to my library customers.
Attended librarian meetings: two Ingenta meetings during the year concerned with document delivery vendors; sexual harrassment session; four session during the year on Tibetan online cataloging or extensive meta-data development with Daniel McShane and professor Germano.
**Traveled to and attended two conferences, participating in library organizations, attending meetings and sessions, and learning more about librarianship. At the two Asia conferences (Madison, Wisconsin in October 2000 and Chicago in March 2001) participated as an executive
committee member and provided a web record of the minutes (Minutes at
to maintain and add to the Committee on South Asia Libraries
and Documentation (CONSALD)
web site as its webmaster (CONSALD at http://www.lib.virginia.edu/area-studies/SouthAsia/Lib/consald.html). Co-editor of the online newsletter, South Asia News and Queries (SALNAQ
or http://www.lib.virginia.edu/area-studies/salnaq/). Continue in my elected position as a
member of the national executive committee of CONSALD for
the next year.
Promoted information on research sources, persons, and
events. Because Indian history scholar Peter
Heehs was interested in Subaltern Studies and found my
web site (or http://www.lib.virginia.edu/area-studies/subaltern/ssmap.htm) at the University of
Virginia and wanted to interview me, he travelled from India
to Charlottesville. He spent a week here researching
Subaltern materials, partially in prepration for his History and Theory article in the fall of 2000
on Subaltern writings. Also, visiting scholar Zoya
Husan contacted me last summer (2000) to learn how to
use our library's catalog and online databases to develop
bibliographies for her interests on law and the constitution
in India. Those bibliographies helped her edit and
contribute articles in two Sage books recently published
(Politics and the State in India and Contemporary
India Transitions). When prominet historian Arvind Das
died unexpectedly last summer I worked with professor Hauser
to collect and develop a web site with a short
bibliography of his works and various obituaries (See http://www.lib.virginia.edu/area-studies/SouthAsia/arvindndas.html. Furthering
digital resrouces, I continued to encourage various authors,
including Ranajit Guha through Sugata Bose for his Association of Asian Studies conference talk, Harold Gould for his scholarly articles, and Walter Hauser in his paperback editions with new introductions, to ask publishers if they were willing to make electronic editions of various works available besides the print editions. In the same vein, I contacted the Page-Barbour lecture series about audio recording and digitizeing the texts of the lectures and received enthusiastic approval and support from this year's organizers and lecturer; as a result I will be able to make available online the Spring 2001 lectures by Cambridge University professor of Indian history, Christopher A. Bayly, in audio-streaming and digital full-text.
**When requested, I provided bibliographic and other
detailed information to the writer of the entry for the new
state of Chhattisgarh in India for the World Book
Encyclopedia, especially on the area of Bastar (in March and
Gifts. **Worked throughout the year to further the
addition and integration of the donation of the valued
Chubak colection Persian materials (or http://www.lib.virginia.edu/area-studies/farsi/home2.html)to the University of Virginia.
Helped develop and get approval of the Chubak bookplate; and
to begin and complete the Feb-April 2001 photocopy of title
pages for outsourcing the cataloging for this material.
Arranged for and accompanied a Persian professor to help
with this process on two occasions in the Alderman basement.
Approved the first cataloging set of these materials in
**Center for South Asian Studies. Attended weekly
seminars and special programs of the Center in order to
keep abreast of scholarly activities among those
customers. Contributed with N. Thokmey to two newsletter
issues, informing about library initiatives, services,
and resources. Managed the Center's library fund to
acquire their materials which faculty and students requested.
--Philip McEldowney, May 2001.
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